Doing business with us

As a public body, we follow strict rules in the way that we invite, evaluate and award contracts. The purpose is to ensure openness and transparency in the way we do business with suppliers, to ensure:

  • The proper use of public money
  • That we meet our statutory duty to achieve best value through the procurement process
  • Compliance with the law particularly The Public Contracts (Scotland) Regulations 2015 and The Procurement (Scotland) Regulations 2016
  • Equity of treatment through the procurement process for all suppliers
  • Probity through compliance with Council Standing Orders Scheme of Tender Procedures and Financial Regulations
  • Accountability, openness and transparency through the audit process
  • The protection of the council and its employees from any legal challenge or allegation of impropriety in its business dealings.

Categories

We've divided what we buy as a council into five categories. A Category Manager is responsible for all external expenditure in each category.

Environment and Fleet

What's included?

Purchase, hire and lease and subsequent maintenance of vehicles and plant. This includes specialist areas of spend, such as:

  • automotive fuels
  • specialist heavy construction equipment
  • vehicles and plant parts
  • associated tools and equipment

Purchase of goods and services related to waste and recycling and associated environmental services.

For enquiries, email enquiry.procurement@fife.gov.uk.

Social Care and Education materials

What's included?

All care and support services for Adults and Older People. This includes:

  • residential care
  • secure care
  • intensive therapies / supports
  • care at home
  • respite care
  • nursing care
  • free personal care
  • advocacy

For enquiries, email enquiry.procurement@fife.gov.uk.

Corporate and Facilities Management

What's included?

Corporate goods and services, such as:

  • business and management consultancy
  • finance
  • education-related goods and services
  • stationery
  • occupational health equipment and services
  • HR-related services, including temp and agency staff and training, promotion, and agency services

ICT contracts for supply of goods, services and solutions. For example,

  • Oracle
  • Microsoft
  • mobile phones
  • telephony
  • software solutions
  • associated consultancy

Facilities Management related goods and services, such as:

  • catering equipment
  • utensils
  • food and beverages
  • cleaning materials and services
  • protective clothing and equipment
  • furniture requirements
  • logistics (including physical mail, hybrid mail and courier services)

For enquiries, email enquiry.procurement@fife.gov.uk.

Construction works and materials

What's included?

All works and services related to the forming and preparation of buildings and transportation related construction projects, investment in new housing and the maintenance of existing housing stock.

This includes:

  • Construction works and services
  • construction materials
  • transportation works
  • Facilities Management (Mechanical & Electrical), for example
    • air conditioning and ventilation
    • Control Systems
    • Ventilation
    • Sprinklers
    • Heating Systems
    • Fire/Intruder Alarm
    • Induction Loop
    • Door Access
    • Lighting Installation

Utilities covering supply of gas, electricity, biomass and renewables.

Provision of all physical security, CCTV, concierge and key holding services.

For enquiries, email enquiry.procurement@fife.gov.uk.

Travel and transportation

What's included?

All passenger transport journeys using buses, minibuses, coaches, trains, private hire cars and taxis.

For enquiries, email enquiry.procurement@fife.gov.uk.

Policy/P2P

For enquiries, email enquiry.procurement@fife.gov.uk.

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