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Tendering - processes and opportunities

Contract opportunities that we need to advertise are published on the Public Contracts Scotland website. We also use frameworks that may be advertised by other public bodies such as Scotland Excel and the Scottish Government.  You can submit tenders through the Public Contracts Scotland (PCS) or Public Contracts Scotland-Tender (PCS-T) depending on the procurement.

You will need to register as a user to be able to download and upload information on the PCS and PCS-T websites.

This portal enables the Council to advertise tender opportunities and request quotes. Adverts must be published at the Find A Tender Services (FTS).

Suppliers can view the contract notices and, if registered, can receive free e-alerts notifying them of contract opportunities relevant to their business.

Organisations are required to register on Public Contracts Scotland in order to be able to download and upload information, as well as be invited to submit a quote via the quick quote facility.

The Tendering Process

The Supplier Journey on the Scottish Government’s website:

  • explains the process of awarding a public sector contract in straightforward terms
  • sets out what buyers expect you to do at each stage in that process
  • gives practical information on how to find out about business opportunities, how to bid for
    business and what to expect when delivering the contract
  • tells you what support is available to help you win business, and what you can do if you are

Tender documents

Tender documents can often look confusing and may seem very lengthy. However, all of the information provided and requested is used as part of the evaluation process, or is needed for statutory purposes.

Fife Council Procurement Service use a standard Tender document; however Tenders are tailored according to their value/ complexity. This means that simple procurement exercises do not need the same amount of information as complex procurement projects.

Fife Council Tenders and Quick Quotes should usually be submitted online through the Public Contracts Scotland portal, as per instructions set out in the Invitation to Tender/Quote document.

Scotland Excel

Other opportunities may exist, and these are tendered nationally on behalf of Fife Council by organisations such as Scotland Excel.

Scotland Excel is the Centre of Procurement Expertise for the local government sector. Established in 2008, they are a leading non-profit shared service funded by Scotland’s 32 local authorities. Details of Scotland Excels plans in relation to potential and existing tender opportunities can be found on the Public Contracts Scotland website.

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