Community Bookings Privacy Notice

This Privacy Notice explains how we use the information we collect about you.

Fife Council uses the personal information provided by you at registration, to process and manage your community booking and apply concessionary rates where applicable.

We will use the information provided to communicate with you or parents/carers to ensure activities are suitable and safe, in emergency situations and to pass on other relevant information.

The personal information we gather, and use, includes name, contact details, date of birth and sometimes payment details. We may also require information relating to health conditions for access and to ensure your safety during participation in activities within our facilities. We may also require your photograph.

We share your information, if appropriate, with our partner providers including NHS Fife, SportScotland, Royal Life Saving Society UK (RLSS), Skills Development Scotland and other Council Services. This is to record progression qualifications and participation in pre-paid activities by providers.

We may receive information about you from our partner providers if you have been referred to our Service for access to community facilities on medical grounds. This information is required to ensure your safe participation in activities within our facilities.
Where necessary we may obtain your personal information from your Parent/Guardian registering on your behalf. We will use this information to process your booking and concessionary rate, if applicable. We will also use the information to ensure your safe participation in activities within our facilities.

It may be necessary for Fife Council to share lead booking/contact information with NHS Scotland and statutory partners as part of the Test and Protect Programme.

There is no automated decision making in relation to your booking.

In the event we did not request and use this information, it would not be possible to process your registration or complete your booking.

The Council will not keep your information for longer than is necessary. In some instances, the law sets the length of time information has to be kept. The Council has a retention schedule which sets out how long we hold different types of information. This can be found on the Security and Compliance page.

Further information on how your information is used and why can be found at The Council’s Data Protection Officer can be contacted at: