For the health and safety of the customers/visitors and staff into Fife Council premises, we are recording the name and contact details of everyone who enters to support NHS Scotland’s efforts in tackling COVID-19. This information will be used to enable NHS Scotland and statutory partners to contact you should you have been in the premises around the same time as someone who has tested positive for coronavirus.
Contacting people who might have been exposed to the virus is an important step in stopping the spread of the virus. Further information on the NHS Scotland Test and Protect strategy can be found at:
1. Why do we need to collect this data?
The purpose for which we are processing your personal data is to assist with NHS Scotland’s efforts in tackling the coronavirus public health epidemic. This will involve the gathering and, when necessary, the sharing of information with NHS Scotland and statutory partners.
2. Who will we share your data with and when?
In order to assist in the containment of the virus, we will only share your data when it is requested directly by NHS Scotland and statutory partners. We will only do this if there is a cluster of coronavirus cases linked to the premises.
Before sharing any information, we will carefully consider and balance any potential impact on you and your rights.
3. What data will we collect?
Along with the date and time of your arrival and departure, we will collect the following personal data if applicable:
- your name; and
- contact telephone number.
If you do not have a telephone number, you have the option to provide:
- a postal address; or
- an email address.
4. What is our lawful basis for collecting this data?
To collect your personal data, there needs to be a lawful basis for doing so. For the majority of our buildings, the lawful basis for collecting this data is ‘public task’.
This applies because the “processing is necessary for the performance of a task carried out in the public interest”. In this case, to help protect you and others in response to the coronavirus public health epidemic.
5. How long will we retain the data?
We only need your personal data for the purposes stated in this privacy notice for 21 days.
We may keep your name and contact information for longer if we have also collected it for another Council purpose, for example, providing you with a service connected with your visit. All personal data will be held and disposed of in a safe and secure manner and in accordance with each Service’s retention schedule.
This privacy notice also applies to the Assessor appointed by Fife Council in accordance with the Local Government etc. (Scotland) Act 1994. The Assessors own privacy notice can be found at: