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Privacy Notice

This Privacy Notice explains how we use the information that we collect about you.

The Returning Officer uses the information provided by you to the Electoral Registration Officer within your application to vote and, if appropriate, postal vote application in order to allow you to vote by your chosen method at an election.

The Returning Officer has statutory functions to administer elections in terms of the Representation of the People Acts 1983, 1985 and 2000 and associated legislation and regulations.

The personal information we gather and use includes name, address, signatures and date of birth.

We share your information with Fife Council, which provides IT infrastructure for the Returning Officer.

We also provide your information to our election suppliers to enable us to run elections including the provision of print poll cards and postal vote packs.

We receive information about you from the Electoral Registration Officer for Fife.

Some valid postal voting statements for an election are accepted by Postal Vote Management software which allows the corresponding postal votes to be included in the count for that election.

For individuals working at Elections only

For those individuals who work during the election, the Returning Officer needs to process your personal data to meet its obligations to enter into an employment contract with you.  The information we gather includes:

  • Your name, address and contact details, including email address and telephone number, date of birth and gender;
  • Details of your skills, experience and employment history;
  • Details of your bank account and national insurance number;
  • Information about your nationality and entitlement to work in the UK;
  • We receive information about you from yourself as part of your application to work at an Election or from any survey relating to the Election you may complete.

Surveys and responses are processed on behalf of the Returning Officer by election suppliers and Fife Council.

In the event that we did not request and use this information then it would not be possible to carry out our statutory functions to administer elections.