This Privacy Notice explains how we use the information that we collect about you.
Fife Licensing Board use the information provided by you within your application form for personal, premises, occasional and extended hours licences, as well as applications to vary or transfer licences in order to process your application and decide whether your application is granted.
The personal information we gather depends on the type of licence applied for. The licence application forms all request your name, home address, contact details and date of birth. Some of our licence applications also require information on relevant criminal convictions.. We may also require information to evidence your identity and certificates of training course completed.
It is inevitable as part of the licence application process that you will provide us with details of third parties such as premise managers and also other persons who have connections to the premises. We require their personal information (name, home address, contact details, date of birth and details of relevant criminal convictions) in order to process the application and determine whether an application will be granted.
We have statutory functions to carry out licensing and we process these application forms in terms of the Licensing (Scotland) Act 2005.
In the event that we did not request and use this information then it would not be possible to carry out our statutory functions and determine your licence application.
We keep a Public Register of Licence Applications as we are under a legal obligation to do so. We only make available the minimum amount of personal information as set out in the Licensing (Scotland) Act 2005 and the Licensing Register (Scotland) Regulations 2007.
We share your application with Police Scotland and we may notify your application to NHS Fife; relevant community councils; the Scottish Fire and Rescue Service and any relevant neighbours where the law states that we must do so. We may also publish notice of your application on the Council's website where the law states that we must do so. Our suppliers who host and manage our systems also have access to your personal information to enable them to provide technological support to us when required.
The Council will not keep your information for longer than is necessary. In some instances the law sets the length of time information has to be kept. The Council has a retention schedule which sets out how long we hold different types of information. This can be found here.