This Privacy Notice explains how we use the information that we collect about you.
The Electoral Registration Officer uses the information provided by you within your application to vote and/or for an absent (if appropriate) to create an electoral register and absent voting list to permit the Returning Officer to administer elections.
We have statutory functions to carry out administer elections in terms of the Representation of the People Acts 1983, 1985 and 2000 and associated legislation and regulations. We process these application forms in terms of the Representation of the People Acts 1983, 1985 and 2000 and associated legislation and regulations.
The personal information we gather and use includes name, address, national insurance number, date of birth and contact details.
We share your information with the Returning Officer for Fife and other Electoral Registration Officers.
To verify your identity, the data you provide will be processed by the Individual Electoral Registration Digital Service managed by the Cabinet Office. As part of this process your data will be shared with the Department of Work and Pensions and the Cabinet Office suppliers that are data processors for the Individual Electoral Registration Digital Service. You can find more information about this here:
Additionally we provide copies of the Electoral Register to those entitled to receive or purchase copies including elected representatives, political parties, national bodies for research purposes and credit reference agencies. We also supply Fife Council and Fife Cultural Trust with copies of the register for public display of the register.
We also provide your information to our software suppliers to enable us to deliver this service.
We receive information about you from Household Enquiry Forms, applications to vote and applications for absent votes.
In the event that we did not request and use this information then it would not be possible to carry out our statutory functions to determine applications to register to vote and supply the Returning Officer with the information necessary to deliver elections.
The Council will not keep your information for longer than is necessary. In some instances the law sets the length of time information has to be kept. The Council has a retention schedule which sets out how long we hold different types of information. This can be found here.