This Privacy Notice explains how we use the information that we collect about you.
Fife Council uses the information provided by you within your application form for Animal Licences in order to process your application and decide whether your licence application is granted.
The personal information we gather depends on the type of licence applied for, however, in the main, we collect name, address, postcode, phone number, email address, joint applicant’s name, address, postcode, phone number, email address, company name, name of veterinary surgeon and practice. Some of our licence applications also require information on criminal convictions. We also require evidence of your certificates of insurance.
It is inevitable as part of the licence application process that you will provide us with details of third parties such as persons responsible for the day to day management of premises and the directors of a company and partners in a partnership. We require their personal information (name, address and contact details) in order to process the application and determine whether an application will be granted.
We have statutory functions to carry out licensing and we process these application forms in terms of The Animal Welfare (Licensing of Activities involving Animals)(Scotland) Regulations 2021, Animal Boarding Establishments Act 1963, The Riding Establishments Act 1964 & 1970, Zoo Licensing Act 1981, The Zoo Licensing Act 1981 Amendment (Scotland) Regulations 2003, Performing Animals (Regulation) Act 1925 and Dangerous Wild Animals Act 1976.
We may share your application with Police Scotland, the Scottish Fire and Rescue Service, other Council departments, veterinary surgeons and the Animal and Plant Health Agency (APHA). We may also publish your name, trading name and first three/four letters of your postcode on our Fife Council website.
In the event that we did not request and use this information then it would not be possible to carry out our statutory functions and determine your licence application.
The Council will not keep your information for longer than is necessary. In some instances the law sets the length of time information has to be kept. The Council has a retention schedule which sets out how long we hold different types of information. This can be found here.
Further information on how your information is used and why can be found at fife.gov.uk/privacy. The Council's Data Protection Officer can be contacted at: dataprotection@fife.gov.uk.