An event is any organised activity that brings people together in a public space or venue. This can include:
- community fairs and galas
- fundraising events
- sporting events
- parades
- musical events and performances
If you are planning an event that could impact public safety, traffic, local residents, you may need different licences or permits. You can take a look at what things to consider while planning your event.
How to get your planning started
To get you started with your planning, we have prepared some easy follow steps:
Step 1: Contact our Events Team
Our Events Team are here during office hours to guide you through the process of planning your event. You can contact us through:
e-mail: fifeevents@fife.gov.uk
phone: 01592 583 109
We will send you everything you need to know about planning an event.
Step 2: Submit an application
When you have an idea of where and when you want to hold your event, complete our application form and send it back to us. This allows us to secure your location and we will allocate your event to an Events Management Officer.
Step 3: Work with your Event Management Officer
Your Events Management Officer will:
- talk through your event idea
- help identify what permissions, licences or safety measures you may need
- advise on timescales and required documentation
- support you to coordinate with relevant council services
We are here to guide and advise, however, we will not complete applications or manage the event on your behalf.
How much notice you need to give
Timescales vary depending on the size and complexity of your event.
- Small events: less than 500 people will need a minimum of 6 week's notice
- Medium to large events: 500 to 10,000 people will need a minimum of 6 month's notice
- Major events: more than 10,000 people will need a minimum of 12 month's notice
These timescales help ensure you have enough time to apply for licences, consult with services, and put all required safety measures in place. We strongly recommend contacting us as early as possible to avoid delays.
Your responsibility as the event organiser
As the organiser you are responsible for:
- submitting any required licence or permit applications, such as Public Entertainment, Occasional Licence, road closures
- ensuring all documentation is completed accurately and submitted in good time
- putting appropriate safety measures in place
- complying with legal duties and local guidance
- managing the event on the day
