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Planning an event

An event is defined as:

A planned and organised occasion involving activity in a specific location and for a limited time that members of the public can attend. The activity can take place either indoors or outdoors, on public land or in private property. The activity or occasion can reasonably be expected to attract a public gathering that is not part of the normal course of business at that location and time.

The event organiser has a legal duty to plan, manage, monitor and re-evaluate the event to make sure that the audience/attendees, workers, contractors and volunteers are not exposed to health and safety risks.

Health and safety management should be an integral part of managing your event. It involves practical steps that protect people from harm and, at the same time, protect the future success and the growth of your event.

Event Organiser – Planning Process Chart

The planning process chart highlights key phases in the organiser’s journey to planning and holding a safe and successful event in Fife.

Click on each of the headings at the top of the page, to find out more information on what is included in each of these phases.

Giving Enough Notice

At least six months’ notice should be given to the Event Team for small to medium size events and those where road closures are required. At least 12 months’ notice is required for large or major events. For every event, there must be a competent, named organiser(s) identified at the earliest opportunity.

Contact the team

If you require further assistance or would like to discuss your event with a member of staff, please contact the event team:

Contact Us

Events Team
Fife House
North Street
Fife, KY7 5LT

Telephone: 01592 583109

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