Finance, Performance & Scrutiny Committee
For full details of the Committee’s Powers and Terms of Reference please see the published List of Committee Powers available from the Governance Documentation page.
Terms of Reference:
PURPOSE
To provide assurance to the Integration Joint Board (IJB) that the financial position is kept under review and to monitor performance against key non-financial targets in accordance with the scope of services as defined in the Integration Scheme.
To ensure that arrangements are in place to secure best value in the use of all resources and that arrangements work effectively.
Scrutinise the resources available to the IJB to ensure performance is delivered through delegated services to the people of Fife in line with the Strategic Plan.
Enable the IJB to deliver its statutory functions in line with the Health and Wellbeing Outcomes, National and Local policy directions, and statutory principles of Integration and the vision, mission and values within Fife’s Strategic Plan.
COMPOSITION
Following expressions of interest from IJB members, the Chair of the Board will agree the membership of the Finance, Performance & Scrutiny Committee.
This will be composed of :
Not less than 4 voting members of the IJB, in addition to Professional Advisors and identified non-voting members. The Committee will include at least two voting members of the IJB, one from NHS Fife and one from Fife Council.
The Chair and Vice-Chair will be appointed by the Chair of the IJB from the voting members and will serve for a two-year term with an option to reappoint at the discretion of the Chair of the IJB.
The Head of Strategic Planning, Performance Strategic Commissioning will be the Lead Officer for the Committee. The Chief Finance Officer will deputise in the absence of the Lead Officer.
A member of this Committee will also be a member of the Strategic Planning Group.
MEETINGS
The Finance, Performance and Scrutiny Committee will meet a minimum of 6 times per financial year.
Where a member of the Committee misses 3 consecutive meetings they will cease to be a member of the committee unless there are exceptional circumstances which have been discussed with the Chair prior to their absence.
No meeting of the Finance, Performance and Scrutiny Committee will be rescheduled or cancelled, once agreed for the year, without prior discussion/notification with the Chair of the Committee and Lead Officer.
QUORUM
The meeting shall be quorate when 2 voting members of the Committee are present, one from NHS Fife and one from Fife Council.
REMIT
- Develop and approve an Annual Work Plan for the Committee beginning on 1 April each year monitoring progress throughout the year.
- To oversee, on behalf of the IJB, a Performance Framework which provides assurance to the IJB that there is a fit for purpose reporting structure in place.
- To receive and scrutinise progress reports from accountable officers on finance, performance, transformation and delivery of the priorities within the Strategic Plan.
- Monitor and scrutinise the use of all resources available to the IJB.
- Review and scrutinise the IJB’s Medium Term Financial Strategy, any in year savings and Recovery Plans in support of the Strategic Plan prior to it being approved by the IJB.
- Review and scrutinise annual budgets with recommendations to the IJB.
- Review and scrutinise reserves and additional funding.
- Monitor and provide detailed scrutiny on Finance and Performance Risks on behalf on the IJB.
- Oversee the implementation of and scrutinise a Transformation and Change Programme in line with the Strategic Plan.
- Ensure that the Chief Officer establishes and implements satisfactory arrangements for reviewing and appraising service performance against set objectives and the performance indicators.
- Directions issued by the IJB will be scrutinised and monitored by this Committee to ensure partners are complying as instructed.
- Receive regular reports on the performance indicators and review outcomes.
- Report to the IJB on resources required to carry out Performance Reviews and related processes.
- Report to NHS Fife and Fife Council on the performance and financial position of the IJB and respond to requests for information from NHS Fife and Fife Council.
- Review, monitor and scrutinise delivery of the Strategic Plan making any recommendations as appropriate to the IJB for approval.
- This Committee will undertake an annual process of self-assessment/self-evaluation as directed by the Board.
- Produce an Annual Statement of Assurance (as in Section 7 of the Governance Manual) for submission to the IJB and to both partner organisations.
AUTHORITY
In discharging its responsibilities in line with the agreed workplan, the Finance, Performance & Scrutiny Committee may seek information from:
Members of the Senior Leadership Team.
Professional, Director or other Officers of the Board.
External experts.
REPORTING ARRANGEMENTS
Minutes from this Committee report to the IJB allowing the Chair to assure, reassure or escalate issues arising from this Committee to the Integration Joint Board.
